A digital system that flags potential breaches to employee rights and enables preventative action for labour compliance and protection of employees’ wellbeing, is now available.

PRP Solutions’ (PRP) digital Honeycomb system uses cloud-based automated processes designed to eliminate the need for repetitive, manual and time-consuming processes to ensure employee labour compliance, thereby reducing costs and the risk of human error. The system is said to be programmable to help ensure fair working environments for all employees and can be customised to adhere to and adapt to employee-based contracts.

“We strive to understand our customer’s existing HR policies that impact its employees, and through our expertise, align their policies in collaboration with its relevant threshold and sectoral laws according to the South African labour law for compliant employee workflows. This also accommodates laws and policies from international branches. Once a guideline has been determined, our digital system monitors and flags components before they become non-compliant, facilitating preventative action through suggested precalculated solutions to benefit the employee,” says PRP Solutions CEO Kriya Govender.

PRP helps ensure that labour practices are compliant with the Basic Conditions of Employment Act, sectoral determinations, company policies and employment agreements. This includes minimum wage, overtime, leave, safety and health compliance, certificate, and contract renewals. The solution aims to help ensure that employee workflows are compliant, preventing trade union-led strikes, fines or organisational licence withdrawal through the Commission for Conciliation, Mediation and Arbitration (CCMA) or Labour Court.

The automated digital system is designed to be flexible, adapting to employee workflows to meet requirements stipulated on employee contracts – collectively or individually. This helps to facilitate integration, reducing the need to create or redesign company policies or employment contracts. “Traditional and paper-based methods to ensure compliance across a multi layered apparatus are no longer effective or even possible. It is a tedious and expensive process and is susceptible to error. Digital transformation is necessary for easy compliance with accurate statistics for reports that can be generated and accessed by any employee through the PRP Buzz Portal at any time. This ensures that the correct information of any component is available to employers and employees in real-time,” comments Govender.